Provincial Transitions

Who We Are:

Membership: The Alberta Council on Admissions and Transfer (ACAT) Provincial Transitions Articulation Committee is an institution-/organization-nominated committee of individuals that represent their respective institutions/organizations, their adult learning system sectors, and the Alberta Transfer and Pathways System in Alberta. The committee operates under the governance of ACAT.

Membership is comprised of representatives from participating Campus Alberta post-secondary institutions who have credit programming, as well as from Alberta Education and Advanced Education, who will provide support to the committee as appropriate. Membership may also include collaboration with other jurisdictions, including other institutions and government representatives.

Working groups are formed from the committee’s members to conduct the work of the committee. All working groups will report on their activities to the entire committee.

What We Do:

Purpose: The Provincial Transitions Articulation Committee guides course evaluation and decision making for Alberta’s Provincial Transitions data, which is shared via the Transfer Alberta Search Tool.

Definition: Provincial transitions data is defined as out-of-province high school core matriculation course equivalencies to Alberta and other identified courses, which may be used for admissions purposes to Alberta institutions.

Work: The Provincial Transitions Articulation Committee’s work focuses on the following:

1. Reducing duplication of work and strengthening data currency for Provincial Transitions data.
2. Completing institution-led decisions for Provincial Transitions data by agreed upon timelines for use by all interested institutions, high schools, and other stakeholders.
3. Sharing Provincial Transitions data decisions with all LPS institutions for their review and approval by set dates.
4. Making the approved Provincial Transitions data publicly available via the Transfer Alberta Search
   Tool for all participating institutions following its entry into the LPS Catalog.

How We Connect:

Communication: The Provincial Transitions Articulation Committee’s central public communication of Provincial Transitions data is via Transfer Alberta, and communication about the committee will be on ACAT’s website. Communication between committee members is via email.

Meetings: Working group meetings will be held as needed among annually designated members to complete Provincial Transitions data decisions. A full committee meeting with either face-to-face or virtual participation will be held a minimum of once a year to review the updated Provincial Transitions data decisions. Additional meetings may be held within the year, either in person or virtually, if deemed necessary.

Roles and Responsibilities:

• The Provincial Transitions Articulation Committee will identify a Chair for a two-year term. The
  Chair will
  • lead the assessment of Provincial Data decisions by working group members
  • chair the annual meeting and provide a host location for this meeting at their institution or virtually
  • work with the ACAT Secretariat to identify the annual meeting and working group agendas
  • work with the new Chair at the end of the two-year term to provide transition or to continue as Chair with committee approval.
• Working group members will:
  • be identified annually on a rotating volunteer basis from the committee’s membership
  • take turns each year completing the core matriculation course determinations for the data,
    with the other participating institutions/members on the committee supporting validation of
    the results at the annual committee meeting.
• For the following year, other designated institutions will take their turn as working group members to complete the core matriculation course determinations for that year, with the previous working group members now acting as validators.
• All committee members will:
  • attend the yearly in person/virtual meeting of the entire committee to validate the Provincial Transitions data decisions for that year, including confirming approval of the decisions and/or any requested edits from their institutions
  • designate rotating volunteers to take minutes at the annual meeting and record the Provincial Transitions data decisions made at the working group meetings.
  • vote on the designation of a new or continuing Chair every two years.
• The ACAT Secretariat will assist the committee by supporting the Chair and committee in:
  • sharing the committee’s terms of reference with registrars/institutions and posting of the terms of reference and future communications on ACAT’s articulation webpage for this committee
  • setting up the annual meeting and working group meetings and support the committee’s
    designated minute taker as needed
  • providing information and related resources as needed for the working group, such as access to ACAT’s virtual meeting platforms as needed
  • sharing communication with the committee and the system as needed
  • maintaining the committee membership list, and
  • entering and posting the annually approved Provincial Transitions data in the LPS Catalog and Transfer Alberta Search Tool
  • communicating any needed committee concerns or questions as needed to ACAT Council
    and/or appropriate representatives.

Minutes October 2018